Agenda

Mecosta Austin Fire Board

May 18, 2011, 7:00 PM

 

I.                   Call meeting to order at 7:10 p.m.

II.                Pledge to the flag

III.             Roll call

Present:  John Boyd; Phil Hanford; Arturo Pierera; Elizabeth G. Carr and Carolyn Towsley. Absent - Greg Babbitt .

IV.             Additions to agenda

Under New Business Item 6 – Seal Coat

Under Old Business Item 4 – Propane Status

V.                Approval of agenda

Motion to accept agenda as amended by Phil Hanford and seconded by Elizabeth Carr.  Motion carried.

VI.             Approval of minutes

Motion to approve minutes as given by Phil Hanford and seconded by Elizabeth Carr.  Motion carried.

VII.          Treasurers report

Firemen Checking $69,854.95– Firemen Fund $967.97   Independent Bank $5,903.71.  Total Assets $75,758.66.  As of April 30, 2011.  First Responders Checking $12,253.44  Independent Bank $113.44  Total Assets $12,366.88.   As of April 30, 2011.  John Boyd said the report would be accepted as presented.

Checks have been ordered for the Fire Department and First Responders.  The latter checks are on hold until more information is presented to Quickbooks.  Our auditor suggested that next time the budget is planned it should be done with input from Fire Board and Department.  The bill for Palmer Outdoors needs to have a Capital Outlay account created.  Phil Hanford moved to create account number 971 Capital Outlay and transfer $3,000.00 from fund balance to set the account up.  Roll Call:  Phil Hanford – yea; Elizabeth Carr – yea; Arturo Pierera – yea; Carolyn Towsley – yea; John Boyd – yea.  Motion carried.

VIII.       Approval of Bills

Carolyn Towsley moved to approve the bills for Fire Department, check no.4426-4461and invoices from Palmer Outdoors for $437.96 and $246.93 for the new truck and First Responders, check no. 1207-1223 and Quickbooks $104.76 for checks.  Arturo Pierera seconded the motion.  . Roll Call:  Phil Hanford – yea; Elizabeth Carr – yea; Arturo Pierera – yea; Carolyn Towsley – yea; John Boyd – yea.  Motion carried.

Ron Palmer asked that the bill for Mecosta County Emergency for the extrication training be taken out of the First Responders Training account.

IX.             Brief public comment - None.

X.                1.  2010-2011 year end

Carolyn Towsley made the motion to close First Responders CD of $113.44 and put it into their Chemical Bank checking account.  Phil Hanford seconded the motion.  Motion carried.

 

Fire Department closed last year with $9,392.76 holding $915.47 for Firemen’s fund; $600.00 for jaws; $1,584.64 for memorial sign; and $3,961.55 for the DNR grant.  It leaves a balance of $2,331.10 that included $1,850 of a 2009 grant that was received in 2010.  In essence they had $681.10 left over last year.

Carolyn Towsley made the motion to move $2,331.10 that was left over from last fiscal year in Fire Fund to their CD.  Phil Hanford seconded the motion.  Motion carried.

2.       High Speed Internet Update

Nothing new.  Will get costs from WildBlue Hughes Net and test Elizabeth Carr’s Verizon wireless stick.  We will pay two more months of Net Port through July.

3.       New 6 X 6 Truck Status

Pump worked well.  The alternator needs to be checked and the valves fixed.  It was moved by John Boyd that the following expenses be spent on the new tanker: pump: panel throttle control assembly, oil pressure gauge, gaskets for (5) 21/2 inch valves; 5 inch flex pipe 20” long and alternator.  Seconded by Carolyn Towsley.  Motion carried.

John Boyd made the motion to put the old 6X6 out front of the fire hall after the dedication ceremony to sell for $6,000 for the truck with the tanker or $5,000 without the tanks.  Phil Hanford seconded.  Motion carried.

4.      Propane Status

Carolyn Towsley reported that the rates have not been released.  Carolyn made the motion to allow the Chairperson and Secretary to get rates when released and make decision on who will be supplier for next year.  Arturo Pierera seconded the motion.  Motion carried.

XI.              New Business

1.      Election of Chair and Vice Chair

Carolyn Towsley nominated John Boyd for Chairperson and Phil Hanford for Vice Chairperson.  Elizabeth Carr seconded the motion.  Roll Call:  Phil Hanford – yea; Elizabeth Carr – yea; Arturo Pierera – yea; Carolyn Towsley – yea; John Boyd – yea.  Motion carried.

Elizabeth Carr nominated Marv Bell for Fire Chief for the next two years; term to expire March 2013.  Phil Hanford seconded the motion.  Roll Call:  Phil Hanford – yea; Elizabeth Carr – yea; Arturo Pierera – yea; Carolyn Towsley – yea; John Boyd – yea.  Motion carried.

Each township needs to go to their boards to determine who will be recommended to be on the Fire Board.  Election of Board members will be next meeting.’

Discussion was on when to fill Fire Department vacancies.  At next meeting we will clean up the language on SOG #4 (election of fire department officers) and SOG #15 (inspection of personal vehicles to be done once a year.  It needs to coincide with the annual proof of liability insurance.)

McNell & Company, current insurance company, has submitted a list of suggestions for risk management issues to be addressed.  Marv Bell said that ANR has donated posts to be set up in front of the propane tank.  He will contact Fuel Management to see about a shut off valve for the tank.  We will also go out for bids for a maintenance plan for the heating/air conditioning.

 

2.      Fire Chiefs Report

18 fire runs since last meeting.

The sign dedication will be May 27, 2011 at 11:00 a.m.  The Fire Department will serve coffee and cookies afterwards.

Looking at various air compressor pumps to replace the one they are borrowing from John Boyd.

There is to be a mock disaster Saturday May 21 in various areas in Big Rapids, Big Rapids Township, Austin Township and Wheatland Township.  They have lost two employees and have had two more candidates who have asked to join the team.

3.      Safety and Training Report

All of the First Responders have completed their MFR training credits.  Extrication classes were also attended.  Three members from Reed City were also there and we will be billing them for their cost of the training.

4.      Maintenance Report – All equipment is fully functional.

5.      MFR Report

No injuries.

 Need stabilization tools at $600/set.  Also need chain for extrication.  Cribbing will be needed also.  It was agreed by the Board to have them look into the cost of these supplies.  They will be presented at the July board meeting.

Morton Township has been covering calls well.

XII.          Brief public comment – None.

XIII.       Announcements – None.

XIV.       Correspondence

Next Meeting – July 20, 2011

XV.          Adjournment at 9:27 p.m.

 

Submitted by,

 

 

 

Carolyn Towsley

Secretary